Discount Efile has partnered with Efile4Biz to offer the best W2 efile service for businesses!

• Efile W2 forms with the SSA instantly and securely.
• W2 E-filing compliance with the IRS requirement that 10+ forms, combined per EIN, must be filed electronically.
• Employee W2 forms can be printed and mailed too – do it all in one step!
• Input or import data with options for manual entry or import from QuickBooks and other software.
• Free account set up to get all of your information ready to go – only pay when you submit forms.
• Full online access keeps your file copies, allows PDF downloads and even past year filings.
• Complete communication at every step of the filing process.
• Efiling only starts at $3.25 per form and is less for larger quantities.
• Efile with recipient print + mail services starts at $4.75 per form and is less for larger quantities.
• No hidden costs or fees!

Create a Free Account

Step 1: Enter Your Data

There are 2 easy options for entering W2 information into the system.

1. Upload information from an Excel or CSV file or import W2 data from QuickBooks for a quick setup.
2. Type in data with our easy-to-use online data entry forms.

Tips:

• Use our QuickBooks 1099 Efile Import if you use QuickBooks for vendor payments and payroll processing.
• Upload your Excel or csv file when you need to complete many filings, but don’t use QuickBooks.
• Manually enter your data if you have just a few filings to complete.

Step 2: Add to Cart and Checkout

You control which W2 forms you submit and when!

Don’t have complete filing information for some or all of your employees? Not a problem. Just complete what you can and allow your forms to accumulate within the “Forms In Progress” page until you’re ready to submit them.

You also have the flexibility to check out forms by payer and form type which is convenient if you’re filing for multiple payers.

Once you decide to check out, our process works just like any shopping website.

You can add or remove forms from the cart as needed, and only pay for which forms you submit.

Step 3: Electronic Filing

During tax filing season, we electronically file W2 forms to the SSA daily.

You will receive an email notification once the agency has accepted your filings.

It’s all automatic! Once you have completed the checkout process, there’s nothing else you need to do.

We take care of everything else that is required for efiling your W2 forms with the SSA, including submitting the required W3 transmittal forms.

Remember! E-filing is now required for 10+ 1099 & W2 forms, combined, per EIN. Then Relax! Knowing you’re in compliance and handled it all like a pro.

Step 4: Form Delivery

If you’ve selected our employee W2 print + mail service, we’ll make it happen!

We can either print and mail physical forms, and/or provide electronic delivery.

Recipient copies are mailed via U.S. Postal Service to the recipient. PDF versions of the forms, other than “Copy A”, are always available online for you to download and email or reference in the future.

Now, site back and relax! You’ve just finished year-end filing faster and more efficiently and met the filing deadline with ease.

Communication at Every Step of the Process

W2 filing is a time-sensitive process so we keep you updated every step of the way!

You can expect email notifications for:

• Confirmation of account set up
• When payment is made
• When the IRS and/or SSA accepts filings
• When recipient copies have mailed
• Recipients are notified when their forms are available electronically if they opted into electronic delivery